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This policy describes the code of conduct expected of all employees and Directors of Affordable Central Texas (the “Company”). It is general and not intended to be all-inclusive. Please read our code and follow it.
Policy
Affordable Central Texas, Inc. (ACT) is committed to being an ethical and responsible member
of society. In order to ensure the highest standards of ethics, honesty, governance, and
integrity are maintained, we have adopted this Code of Ethics Policy. We refer to the elements
of this policy as our Code. Our Code provides the guidelines and standards for acceptable
business conduct. It is our policy that all employees and directors shall abide by and comply
with the ACT’s Code.
An employee that believes they have discovered a matter that appears to be in violation of the
Code has a duty to report the matter. This matter may be reported to the employee’s
supervisor, other management level employees and the Board. We have also adopted a
Whistleblower policy to ensure that employees reporting a genuine concern or complaint will
not be discriminated or retaliated against and have the opportunity to make such reports
anonymously.
Applicable Laws
The conduct of the Company and its employees are to be in compliance with the laws and
regulations relating to the company’s business.
Equal Employment Opportunity
We do not tolerate unlawful discrimination or harassment of any kind. Employment here is
based solely on your merit and qualifications.
Moral and Ethical Standards
All employees are expected to adhere to sound moral and ethical standards.
Loyalty
All employees and Directors have a duty of loyalty to the Company and may not take personal
advantage of any opportunity that properly belongs to the Company.
Kickbacks and Gratuities
The Company considers it to be unethical for any employee, officer or Director to accept or
offer payment, gift, gratuity, or employment as an inducement for preferential treatment by or
for the Company. All offers for kickback and gratuity shall be reported to the CEO or Board
Chair. The Company does not consider the giving or acceptance of immaterial items and
activities through the normal course of business to be a kickback, gift or gratuity for the
purpose of this policy. If there are any questions in the interpretation of this policy, please see
CEO for clarity.
Conflicts of Interest
No employee, officer, or director shall be, potentially be, or appear to be, subject to influences,
interests, or relationships, which conflict with the best interests of the Company. Employees,
and their direct family members, without prior approval of the CEO and reported to the Board,
may not serve as an Officer, Director, manager, employee, or agent of any company that is a
competitor, supplier, or customer of the Company. Unless previously approved by the CEO, full
time employees should not engage in outside interests that divert time and attention necessary
to attend to Company affairs, as a Fiduciary and to meet the mission of the non-profit. (Please
refer to the Company’s separate Conflict of Interest Policy.)
Improper Influence on Conduct of Audits
No employee, officer, director, or any other person acting under the direction thereof, shall
take any action to fraudulently influence, coerce, manipulate, or mislead anyone engaged in the
performance of an audit of the financial statements of the Company.
Confidential Information
Employees and Directors may not divulge confidential or proprietary information except as
authorized by the CEO.
Employee Privacy
The Company is committed to protecting the privacy of its employees. This includes employee
data maintained by the company. Employee data will be used to support Company operations,
provide employee benefits, and comply with laws and regulations. The Company and all
employees are expected to comply with all data protection laws, regulations, and Company
policies.
Computing Resources, Email, and the Internet
Company provided internet related services are to be used for company business. All
information on company systems, whether physical or in the cloud, including electronic mail, is
the property of the Company and open to review by the Company. Management may inspect
and disclose company property; this includes the contents of electronic messages. Therefore,
please do not store personal information on company devices. Use of computing resources to
access or transmit offensive or illegal content, or to offend or harass others, is not acceptable
and prohibited.
Political Activities
The Company considers itself an apolitical organization in accordance with its non-profit
designation. As such, no Company funds or assets will be contributed or used for the purpose
of influencing any election without the approval of the Company Board of Directors. This policy
does not prohibit Company participation in trade or special interest organizations.
Safety and the Environment
The Company is committed to full compliance with all safety and environmental laws and
regulations. All employees are expected to comply with these laws, regulations and Company
policies.
Drugs and Alcohol
Illegal drugs at our workplaces or sponsored events are strictly prohibited. We urge caution not
to consume alcohol in a way that leads to inappropriate behavior, impaired performance, or
endangers the safety of others.
Anti-Trust
Any planning or acting together with competitors about the nature, extent, or means of
competition is a violation of Company policy and anti-trust laws. This includes, but is not
limited to, price fixing, sales or production quotas, geographic competition, and boycotts.
Timeliness
All employees are expected to carry out their assigned duties in a timely manner.
Compliance Procedures
Any employee who knows, or has reason to believe, of violations to this Code or other company
policies and procedures is expected to promptly report the violation to:
Name: |
David Steinwedell |
Telephone: |
512/592-9906 |
Email: |
Steinwedell@AffordableCTX.org |
Mail: |
2525 Wallingwood, Building 13, Suite A
Austin, TX 78746 |
Reporting may be anonymous. No employee will be subject to retaliation, discrimination, or
other adverse treatment for reporting known or suspected violations of this and other
Company policies and procedures.
Reporting may be anonymous. No employee will be subject to retaliation, discrimination, or
other adverse treatment for reporting known or suspected violations of this and other
Company policies and procedures.
Approved by the Board of Directors – January 22, 2020